Wedding Reception Checklist


Planning a wedding can be difficult as well as exciting.

The importance of the wedding reception can sometimes be overlooked in the excitement of planning the wedding, but the reception is actually one of the most important elements of a successful, well planned weddings.

Creating A Wedding Reception Checklist

One great way to take control of the situation is through the use of a carefully created wedding reception checklist.

At first it may seem that a wedding reception checklist is unnecessary, but when you consider all the different things that need to come together to make the wedding reception a success, you will quickly see the importance of such a wedding reception checklist.

Elements That Are Needed In Your Wedding Reception Checklist

Consider just a few of the elements that will be needed for this wedding reception checklist. These include things like, the catered meal, the wedding cake, the flowers, the decoration and the music.

There are probably many other elements as well, and it is important that all these important elements be detailed on the wedding reception checklist.

Creating a wedding reception checklist does not need to be difficult. Anyone with access to a spreadsheet program can create his or her own wedding reception checklist quickly.

A Sample Wedding Reception Checklist

In addition, there is probably a sample wedding reception checklist or two floating around on the internet, or lurking in the pages of your favorite wedding planning guide.

Customizing Your Checklist To Fit Your Needs

Once you have found a sample wedding reception checklist you like, it can be customized to include the elements that are most important to you.

While just about every wedding reception checklist will contain certain elements, like flowers, decorations and food, it is important to include additional elements that are important to you.

It is important to start planning early.

The various elements that come together to make a wedding reception successful must be carefully choreographed and scheduled, so the sooner you create your wedding reception checklist the better.

For A printable copy of the Wedding Reception Checklist click here.

Wedding Reception Checklist

The Reception

Get References.

Research Reception Hall Locations.

Select And Book A Reception Hall 12 Months Before Your Wedding Day.

Choose A Reception Hall Large Enough For All Of Your Guest.



Contact Person:

Total Cost:

Sign Agreement Contract (Learn About The Refund Policy).

Pay The Retention Deposit.

Specify The Start And Stop Time.

Pay Your Balance Due.

Choose A Caterer If It Is Not A Part Of The Reception Hall Agreement.

Make Sure The Wedding Cake, Cake Knife And Any Other Special Items Are Ordered And Delivered.

Make Sure The Reception Hall Provide All Of The Accessories (For example, napkins, table skirts and special touches) You Will Need, If Not, You Will Need To Obtain Them.

Decide On Your Decorations Theme And Style.

Select An Attendant For The Guest Book.

Plan A Sequence Of Events For The Reception.

Plan The Seating For The Reception.

Order Favors For The Reception.

Choose The Music For The Reception.

Review Seating Details With the Ushers and Reception Hall.

Finalize The Seating Arrangements With The Reception Hall.

Finalize The Place Cards.

Give Final Count To the Caterer Or The Reception Hall Caterer.

Decide On The Menu.

Decide If You Will Serve Alcohol Or Not. If so, Will It Be An Open Bar Or Not.

Review The Reception Schedule With The Ushers, The Attendants, The Caterer, The Videographer, The Musician, The Coordinator And Anyone That Is Apart Your Wedding.

Prepare Maps And Directions For Your Guest.


The Day Before The Wedding
(To The Office)

Drop Off The

Cake Knife.

Drop Off The Favors.

Drop Off The Reception Guest Book.

Drop Off The Toast Glasses.

Drop Off The Place Cards.


Things To Bring To The Reception Hall

Basket/Container To Hold The Gift Money From Your Guest.

Guest Book And Pen.

The Place Card For The Tables.

The Toasting Flutes.

The Favors.

What To Do Once The Reception Is Over

Pay All Venders.

Pick Up The Cake Knife.

Pick Up Gifts And Envelops.

Grooms Tuxedo Goes Back To The Shop.

Clean Up Decorations.
Pick Up Left Over Favors.
Pick Up Left Over Flowers.
Pick Up Left Over Centerpieces.
Pick Up Toasting Flutes.
Pick Up Top Layer Of The Cake.
Pick Up Wedding Dress If The Bride Changed Clothes.
Pick Up Any Items That Belong To The Wedding Party.
Any Rented Items That Need To Be Returned.


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